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Youth Program Coordinator

Company: The City of Independence Ohio
Location: Independence
Posted on: May 28, 2023

Job Description:

The City of Independence is seeking a responsible, hardworking, dedicated, friendly, energetic, and fun individual with a passion for serving the youth of our community to join our team as Youth Program Coordinator to perform key administrative and programming functions in support of the Before School, Afterschool and All Day Care programs offered by the Community Services Department.

Days, Hours & Additional Employment Details:

The Youth Program Coordinator is a full-time position, working 40 hours a week, Monday - Friday with varying hours each day based on the Before School, Afterschool and All Day Care schedule.There will be weeks periodically throughout the year where working evenings, weekends and holidays are required that may result in an adjusted schedule and/or compensatory or overtime.

Duties and Responsibilities:

  • Perform a variety of administrative tasks in support of the Before School, Afterschool and All Day Care programs offered by Community Services
  • Interact and communicate in written and verbal formats with residents, guests, colleagues, and team members to answer questions, disseminate or explain information, etc. in such a way that continues to foster a safe, fun, and educational environment
  • Answer telephone calls, e-mails, and in-person inquiries, providing general department and program-specific information and/or directing individuals to the appropriate person or department
  • Prepare and distribute routine correspondence, including meeting minutes, memos, letters, reports, etc.
  • Compile, copy, sort, and file records and documents in line with Community Services policies and procedures
  • Design, develop, implement, supervise and evaluate Before School, Afterschool and All Day Care with feedback, input and direction from the Community Services Director
  • Work alongside the Community Services Assistant Director in the marketing and promotion of Before School, Afterschool and All Day Care
  • With Human Resources and the Community Service Director, recruit, interview, hire, train and maintain staffing for Before School, Afterschool and All Day Care
  • Register residents and guests for various programs, activities, events, trips, and services and process payments in accordance with department procedures for enrolling participants
  • Photograph Before School, Afterschool and All Day Care programs, activities, and events
  • Serves as a back-up to the Before School, Afterschool and All Day Care Youth Program Coordinator as needed
  • Assist with execution of City-wide Community Services led events, including, but not limited to Home Days and Fall Fest, as directed by the Community Services Assistant Director or Director
  • Submit building work orders to the Recreation or Tech Services as needed or requested
  • Attend training seminars and meetings as required
  • Perform other duties as assigned Requirements:
    • Ability to handle multiple responsibilities, program, activities, events, and services simultaneously, ensuring all internal and external deadlines are met
    • Ability to operate standard office equipment including photocopiers and scanners, voicemail systems and personal computers; operate laminator when needed
    • Be intrinsically motivated to work independently while still having a team-oriented mentality
    • Availability to work some evenings, weekends, and holidays
    • Represent the City of Independence in a professional manner
    • Certified to administer First Aid and CPR
    • Certificate of Completion of Board of Health Serve Safe Class Necessary Competencies:
    • Written & Verbal Communication
    • Customer Service
    • Problem Solving
    • Prioritizing
    • Attention to Detail
    • Teamwork
    • Planning and Organizing
      • Associates or Bachelor's Degree in a related field Experience:
        • Minimum of three (3) years working with youth in a group care setting in an educational or recreational environment
        • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
        • Database Software; SportsMan (Preferred)
          Physical Demands:

          The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to work in the office, remote work will not be an option unless special circumstances or accommodations are made.

          While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk; use hands to handle or feel; reach with hands and arms; and be able to lift up to 20 lbs when necessary.

          Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The City of Independence is an Equal Opportunity Employer

Keywords: The City of Independence Ohio, Cleveland , Youth Program Coordinator, Other , Independence, Ohio

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