Document Control Specialist

Company: Avon Rubber
Location: Cleveland
Posted on: March 19, 2023

Job Description:

Job Title: Document Control Specialist

Location: Cleveland, OH

Purpose of Position:

Ensure necessary documentation, and standards are controlled and implemented throughout the organization.

Key Responsibilities:

* Manage and maintain all controlled company documents
* Update and control procedure documents and forms
* Create and manage document hierarchy and process systems
* Take charge of all document identification, classification, and filing
* Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
* Ensure revised documents are accessible
* Assist with communication during external audits
* Conform to company enforced specifications and document control procedures
* Train employees in the company's-controlled document processes to ensure correct handling of documents from the ground up
* Oversee document through its entire lifecycle (inception to archival)
* Check and edit incoming documents and prepare for distribution
* Create document filing and organizing systems that are both effective and efficient
* Ensure proper organization and security of documents (paper and electronic)
* Log document requests and help retrieve documents as needed for employees.
* Make available, notify and distribute documents to relevant recipients
* Confirm delivery of documents to proper personnel
* Collaborate and communicate with managers and project leader
* Other duties and responsibilities required per the Quality Management System, including assistance with product inspection, testing, sorting, and providing back up for Quality Technicians as needed.

Required Minimum Qualifications:

* Bachelor's degree in business management, administration or related field
* 2+ years of relevant experience
* Skilled user of Microsoft Suite
* Expert data organizer
* Demonstrated aptitude / ability
* Prior experience in manufacturing / quality control / inspection environment

Preferred Skill(s) and/or Experiences:

* Detail-oriented and meticulous work ethic
* Extremely organized and efficient
* Proven skill for creating and implementing controlled document processes
* Work well under pressure and have impressive stress management
* Strong oral and written communication skills
* Strong ability to catch errors and make appropriate changes
* Able to prioritize tasks
* Outstanding time-management
* Strong interpersonal skills
* Excellent analytical ability

This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the job requirements, management reserved the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

Responsibilities of this position may include direct and/or indirect physical or logical access to information, systems, technologies subjected to the regulations/compliance with U.S. Export Control Laws.

U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain "non-U.S. persons" (persons who are not U.S. citizens or nationals, lawful permanent residents of the U.S., refugees, "Temporary Residents" (granted Amnesty or Special Agricultural Worker provisions), or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B, L-1, F-1, etc.) or non-U.S. citizens.

To comply with these laws, and in conjunction with the review of candidates for those positions within Avon that may present access to export controlled technical data, Avon must assess employees' U.S. person status, as well as citizenship(s).

The questions asked in this application are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position. The decision whether or not to file or pursue an export license application is at Avon's sole election.

Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.e. H1B status).

EOE AA M/F/Vet/Disability

Keywords: Avon Rubber, Cleveland , Document Control Specialist, Other , Cleveland, Ohio