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Imports Coordinator

Company: NewPort Tank Containers (USA) LLC
Location: Westlake
Posted on: November 26, 2022

Job Description:

*Purpose of the Job*

The Imports Coordinator is responsible for supporting import operations.

*Result Area*

* Operational and administrative order handling in the NewPort computer system, according to procedures.
* All information is processed on time and all parties involved have the correct and complete information on time.
* Ensure that supplier non-conformities are documented and resolved on time.
* Basic operational and administrative handling of orders, including order entry.
* Prepare the documentation for shipments and provide information to internal and/or external parties.
* Register arrival/departure and any irregularities before, after and during the transport. Collect all relevant information.
* Build and archive complete transport files.
* Report progress to the Operators.
* Perform work outside the indicated result area as and when deemed necessary by NewPort management.

*Main Tasks*

* Print documents received from origin offices and accept the job in NILS. Make note of any messages regarding release (example: OBL needed for release) and inform the operator. Forward the email to the operator for their information.
* Save necessary documents to Document Management System (DMS).
* Check Estimated Time of Arrival (ETA) for the documents received using Ocean Carrier websites and update Monitor sailing section accordingly.
* Remove the discharge date from the Monitor header screen.
* Make sure the demurrage tool has the proper BLA code
* If not request the proper BLA code from the operator and request Sales to update the quote.
* If this is a brand new import - a different process will apply.
* Make sure the demurrage end section is correct.
* For port moves demurrage ends at demurrage to.
* For door moves demurrage ends at truck discharge or shunt empty (if drop/pick).
* File the Job documents under the appropriate date in the tickler.
* Save all steamship line arrival notices to DMS and enter the necessary information into monitor.
* Forward the job in NILS to the Operator to accept the job.
* Hand off file to the operator and email the operator with jobs that were forwarded.
* When the arrival notice is received from the steamship line coordinator will prepare and send the arrival notice to the customer.
* Once the tank is discharge and the job is updated the operator will hand off the file to the coordinator.
* The coordinator will retrieve the trucking documents from the truckdocs mailbox or the vendor mailbox and ensure costs are entered correctly for vendor payment. The coordinator will then ensure the customer is billed accordingly for any additional charges. This must be completed within 2 weeks of discharge.
* In the event the trucking paperwork is not in either mailbox the coordinator must contact the trucker for the paperwork. Daily follow-up may be required.
* When all costs are entered and all charges are billed a job summary must be run to ensure financial result in the job is comparable to the quote and accurate.
* Scan any documents that are not already in DMS.

Job Type: Full-time

Pay: From $21.00 per hour

* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid time off
* Professional development assistance
* Vision insurance
* 8 hour shift

Ability to commute/relocate:
* Westlake, OH 44145: Reliably commute or planning to relocate before starting work (Required)

* Microsoft Office: 1 year (Preferred)

Work Location: Hybrid remote in Westlake, OH 44145%58047475%

Keywords: NewPort Tank Containers (USA) LLC, Cleveland , Imports Coordinator, Other , Westlake, Ohio

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