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Executive Assistant

Company: Loomis Companies
Location: Cleveland
Posted on: February 26, 2021

Job Description:

At Loomis Companies, you are more than just an employee. You could be part of a team that works hard, plays hard, and makes a difference in your community. Loomis Companies offers competitive compensation packages. We not only reward you financially, but give you challenging assignments and a supportive work environment which promotes personal and professional growth.Whether you are looking for a corporate or construction career, exciting opportunities are waiting for you. Our people have helped us stand out as a leading general contracting organization, which is why we are always looking for new talent-individuals who can bring innovative solutions and thinking to every project.We are seeking a career minded professional to join our team as an Executive Assistant for our President.Responsibilities:* Process and distribute incoming digital A/P invoices using database software and communicate with project teams as needed. * Research vendor statements and communicate to vendors in addition to tracking subcontracts and contacting subcontractors to receive documents as required. * Assist with AP . * Create and maintain templates for forms, letters, contracts, tracking-spreadsheets and maintain document files and databases * Provide accurate Word, Excel and Power Point support by composing and/or editing a variety of documents, spreadsheets and presentations for the finance department. * Assist with organizing meetings and trainings including arranging for catering, venue and distribution of information. Maintain district office supplies and common areas. * Act as front desk reception by greeting clients and visitors as well as answer incoming calls * Send/receive/distribute important documents via e-mail, USPS, FedEx, UPS, courier and fax. * Manage and communicate confidential information on occasion. Ensures confidentiality of sensitive information. * Assist National construction projects by completing time entry, orientation paperwork including e-verify and manage compliance documentation * Support learning and development department with reporting hours and other duties as needed * Assist multiple department managers on various responsibilities as necessary.Qualifications: * 3-5 years as an Administrative professional, accounting, payroll or relevant experience. * College degree in Accounting, Finance, Business Administration or related field is preferred. * Advanced proficiency in Microsoft Office Suite. Attention to detail is expected. * Excellent verbal and written communication skills. Strong interpersonal skills and team player. * Self-management skills to plan, organize and prioritize tasks with conflicting deadlines . * Must have knowledge of office administrative procedures and knowledge of use and operation of standard office equipment. * Some analytical ability is required in order to gather and summarize data for reports. * Find solutions to various administrative problems, take initiative, and have ability to multi-task. * Excellent customer service skills are required.Working Conditions:At Loomis Companies we aspire to be the most respected builder, renowned for excellence, leadership, and unsurpassed value.Loomis Companies is an Equal Opportunity Employer. Minorities/Females/Veterans/Disability. -

Keywords: Loomis Companies, Cleveland , Executive Assistant, Other , Cleveland, Ohio

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