Assistant Director of Student Engagement

Company: College of Wooster
Location: Wooster
Posted on: January 27, 2023

Job Description:

Assistant Director of Student Engagement

Closes: Open Until Filled

Job Type:Full time Exempt

Location:Wooster, OH


About The College of Wooster:

Wooster offers an excellent, comprehensive liberal arts education, culminating in a rigorous senior project, in which each student works one-on-one with a faculty mentor to conceive, organize and complete a significant research project on a topic of the student's own choosing. Through this distinctive program, every Wooster student develops abilities valued by employers and graduate schools alike: independent judgment, analytical ability, creativity, project-management and time-management skills, and strong written and oral communication skills. Founded in 1866, the college enrolls approximately 2,000 students.

The College offers a comprehensive benefits program that includes: Health, Dental, Retirement, and Tuition Remission.


Job Description:

SUMMARY:

The Assistant Director for Student Engagement is a member of the Division of Student Affairs (DSA) and reports directly to the Director of Student Engagement. They are responsible for the oversight and administrative direction of our 12 local fraternities. They are responsible for assisting in providing late night/weekend programming that contributes to a full student engagement experience. Works events, programs, meetings and/or or trainings planned within the department, division, or by student organizations. This includes nights and weekends.

ESSENTIAL DEPARTMENTAL DUTIES AND RESPONSIBILITIES:

• Develops, implements, and assesses a Greek Standards Program for local fraternity and sororities to move the organizations forward.
• Serves as the primary advisor to Inter-Greek Council (IGC), a council for 11 local fraternity and sororities organizations, by meeting one-on-one with leaders and attending meetings, executive board meetings, and sub-committee meetings. Assists in the planning, implementation, and assessment of IGC initiatives such as Meet the Greeks, a Hazing Prevention Program, and Greek Week.
• Advises and supports the presidents/leaders of our local fraternities and sororities through monthly/bimonthly meetings. These meetings will allow for guidance and support on compliance with college policies and standards, organization and member development, student organization expectations and policies, budgets and purchasing, risk management, recruitment and retention, event planning and marketing, philanthropy/service, and over all leadership development.
• Liaison with various departments on education, prevention, and conduct for local fraternities and sororities.
• Provides oversight of the annual recruitment process and new member education program. This includes providing guidance on best practices for recruitment and new member education as well as reviewing proposals and marketing material.
• Performs administrative duties including but not limited to GPA and conduct checks for perspective and active members, roster collection and maintenance of all active and prospective new members, collection of dues, the creation and management of required forms using our student engagement platform, Scots Connect (Presence).
• Serve as an administrator for Scots Connect (Presence), Wooster's student engagement software. Create, manage, and maintain fraternity and sorority related processes and data in Scots Connect.
• Assists in the development and coordination of hazing prevention programs and workshops as well as other risk management topics with various departments.
• Develops, enforces, and reviews policies and procedures as they relate to fraternities and sororities.
• Serves as a resource to Scot Council, Wooster's student government, as it relates to fraternities and sororities. Serves as an active member of the Charter Committee which reviews charters and constitutions to recognize student organizations at the College.
• Oversees the implementation and evaluation of the late-night mini grant which provides funding and event planning support for student organizations planning late night programs.
• Develops, implements, and assesses programming initiatives that are sponsored by the department to fill in programmatic gaps for late-night activities on Friday and Saturday nights. Responsible for marketing, program planning, program evaluation, and budget management.
• Acts as a contact with entertainers and agencies for programming at the College.
• Collaborates with a variety of departments and student organizations to create inclusive, engaging, and student focused activities and programs.
• Participates in planning, implementation, and evaluation/assessment of departmental programs, events, and initiatives including Scot Spirit Day (Student Organization Fair).
• Works events, programs, or trainings planned within the department, division, or by student organizations as needed. This includes nights and weekends.
• Responsible for marketing, program planning, program evaluation, purchasing, and budget management for late night programming efforts
• Acts as a contact with entertainers and agencies for programming at the College.
• Responsible for managing departmental programming supplies including inventory of supplies and the checkout process to student organizations
• Leads workshops and training on various leadership topics for student organization leaders including the leadership series Scots Lead and Base Camp. Develops leadership development resource and guides for student organization leaders with other student engagement staff.
• Manages student organization budgets for fraternities and sororities with the Director. This includes assisting with purchases using their organizational funds and initiating, negotiating, and preparing for signature service provider contracts. Processes paperwork for payments and manages a purchasing card. Develops a working knowledge and understanding of the College's purchasing and contracting policies and procedures. Collects funds such as dues and deposits in appropriate accounts.
• Develops and monitors budgets for programming efforts related to Late Night programming with the Director.
• Develops and maintains a working knowledge and understanding of the College's purchasing and contracting policies and procedures. Uses College software systems to initiation, track, and receive of departmental requisitions/purchase orders. Responsible for making sure all required approvals are obtained for such purchases.
• Serves as a resource for other selective organizations recognized such as Honorary organizations.
• Assists with the evaluation and assessment of departmental programming, policies, and processes.
• This person will assist in planning, implementation, and evaluation/assessment of the total student engagement program as it relates fraternity and sorority life and departmental programs, events, and initiatives.
• Participates with other members of Student Engagement in planning and the implementation of the student engagement program, creating inclusive, engaging, and student focused activities, organizations, and programs.
• Serves on various College and Divisional Committees, as needed.
• Provide support and staffing for division wide activities and programs such Orientation, Black & Gold Weekend, IS Monday, Commencement/Senior Weekend.
• Develops professional and collaborative relationships with campus partners, particularly Residence Life, Rights & Responsibilities, Campus Safety, Center for Diversity & Inclusion, and Longbrake Wellness Center.
• Performs other duties as assigned.
  
  
  Requirements:
  
  EDUCATION AND/OR EXPERIENCE:
  
  Bachelor's degree required. Master's degree in Higher Education Administration, College Student Personnel, Counseling, or another related field. 1 to 3 years of professional experience in fraternity and sorority life, residence life, student staff supervision, advising student groups, crisis management, and event planning are preferred. Graduate work may be considered.
  
  KNOWLEDGE, SKILLS AND ABILITIES
  
  KNOWLEDGE:
  
  Proficient in Microsoft 360, including Word, Excel, Outlook, Teams,
  
  To apply, visit https://wooster.interviewexchange.com/jobofferdetails.jsp?JOBID=155173&CNTRNO=2&TSTMP=0
  
  
  
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