SECRETARY (OA)

Company: Defense Finance and Accounting Service
Location: Cleveland
Posted on: May 27, 2023

Job Description:

Summary Defense Finance and Accounting Services (DFAS) mission is to lead the DoD in finance and accounting by ensuring the delivery of efficient, exceptional quality pay and financial information. Responsibilities Drafts non-technical correspondence on topics such as, office procedures, requests for information, and the handling of Congressional or other sensitive matters based on knowledge of unwritten policies, precedents, and practices. Reviews correspondence prepared by self and others for content, correct grammar, spelling, capitalization, punctuation, and appropriate format. On own initiative and discretion, establishes priorities, sets up, reschedules, or refuses appointments, accepts or declines invitations to meetings, and arranges for representation by a substitute official when necessary. Reminds the supervisor of appointments, obtains background information on subject matters, and presents information to supervisor prior to scheduled phone call, visitor or meeting. Reviews and processes incoming correspondence. Advises office and subordinate secretarial staff on administrative and procedural requirements. Requirements Conditions of Employment Qualifications Typing proficiency requirement: You must be able to type at least 40 words per minute or more with minimal errors. One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-05) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized experience is defined as: performing a variety of administrative support functions which includes providing administrative, technical and general office support duties to an organization; providing support and assistance on personnel, supply, training, and budget reporting and processes; utilizing office automation to create, retrieve, update, manipulate and store electronic data; and preparing, editing and formatting documents and reports. Examples of specialized experience includes: Use of Personal Computers and a variety of software functions, such as database, word processing, graphics, and spreadsheets, booking travel, office reception work, or supply ordering. Education GS-06 Substitution of Education for Experience: Six months of graduate education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education -Recognized Accredited Schools & Accrediting Institutions. Failure to provide all of the required information as stated in this vacancy at time of application and prior to close of the announcement may result in an ineligible rating or may affect the overall rating. Additional Information If you are unable to apply online, view the following link for information regarding Alternate Application. Moving expenses will not be paid. Telework availability will be based upon the mission requirements and supervisory determination. We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition. Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment. A two year probationary or trial period may be required. We may use this announcement to fill additional vacancies within 120 days of the closing date. This position is Non-Exempt from the Fair Labor Standards Act. Travel requirement is seldom (1-24%.) This position is not covered by a bargaining unit. Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at http://www.dtic.mil/whs/directives)

Keywords: Defense Finance and Accounting Service, Cleveland , SECRETARY (OA), Administration, Clerical , Cleveland, Ohio