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Administrative Assistant 1

Company: Cuyahoga County Juvenile Court
Location: Cleveland
Posted on: May 26, 2023

Job Description:

Job Title: Administrative Assistant 1 Salary Grade: 9
Division/Department: Court Administration/Probation Services Salary: $35,195.15
Reports To: Probation Manager Date Posted: 4/7/23
FLSA Status: Non-Exempt Last Revised: 9/1/21
Benefits of Employment
Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.
Paid Time Off: Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first (8) years of service, and sick time.
Retirement: Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.
The Cuyahoga County Court of Common Pleas Juvenile Division operates a number of branch offices which requires Administrative Assistant 1 to greet clients, staff, answer phones, transcribe dictations, and other job duties as described below.
Types all Probation Department documents such as dictations, Court reports, correspondence, etc., prepared by Probation staff and supervisor.
Performs clerical duties in assigned office including, but not limited to, receiving, sorting and distributing mail; maintaining and organizing office supplies; filing; copying.
Organizes and assembles all transcribed material including maintaining a detailed log of all Probation Officer dictations and summarizing monthly the compliance rate of all staff.
Receives and greets youth and/or family or other individuals in waiting room or office. Manages telephone calls and responds accordingly, which includes providing requested information, taking messages, etc.
Serves as a substitute or replacement as required and/or assist other Administrative Assistants from other branch offices as called upon to type, complete reports, file, sort, copy, complete special projects, take messages.
Performs other duties/assignments as directed.
Supervisory Responsibilities
Has no direct supervisory responsibility for staff members.
Equipment Operated
Standard office equipment and office technology such as copy machines, personal computers and telephones.
Confidential Data
All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.
Working Conditions
Works in a general office setting with moderate noise levels.
Must be flexible in work location and willing to provide services to more than one Probation unit.
Usual Physical Demands
While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.
Knowledge, Qualifications, Skills, and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Ability to type 35 wpm on automated system, use proper grammar and spelling, and organize work assignments to complete work in a timely manner. Able to establish and maintain work relationships, communicate in a pleasant and cordial manner, greet the public and properly answer telephones, respond to supervision, follow directions and maintain confidentiality. Some analytical ability required to gather, sort, tabulate and summarize reports in relation to staff performance. Ability to perform various clerical functions. Must be alert, able to handle stressful situations and use good judgment in notifying appropriate individuals to deal with problem situations in the office. Should be work oriented, responsible, mature, dependable, and able to function independently.
Education and/or Experience
Minimum requirement of High School Diploma or equivalent.
Three (3) years' prior work experience in a clerical or secretarial position. Reception background helpful, but not necessary.
Licensure or Certification Requirements
Court Expectations of Employee
In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.
Court Mission Statement
To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.
Application Procedure
Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

  • The deadline to apply is April 13, 2023.
  • Please visit to complete and submit the Job Posting Response Form to the Human Resources Division.
  • The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.
  • If you do not meet the minimum requirements, you can submit a waiver to Human Resources. Please refer to the Employee Handbook Policy number 1.02.04. External Applicants:
    • This position will remain posted until filled.
    • Please visit to view this posting and to complete and submit the Application for Employment.
      Ohio Relay Service 1-800-750-0750

Keywords: Cuyahoga County Juvenile Court, Cleveland , Administrative Assistant 1, Administration, Clerical , Cleveland, Ohio

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