Administrative Assistant 1
Company: Cuyahoga County Juvenile Court
Location: Cleveland
Posted on: May 26, 2023
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Job Description:
Job Title: Administrative Assistant 1 Salary Grade: 9
Division/Department: Court Administration/Probation Services
Salary: $35,195.15
Reports To: Probation Manager Date Posted: 4/7/23
FLSA Status: Non-Exempt Last Revised: 9/1/21
Benefits of Employment
Insurance: Comprehensive Health, Dental, Vision, Life and an
Employee Assistance Program. Supplemental Life may be purchased at
group rates.
Paid Time Off: Twelve (12) holidays, vacation time (after 6 months)
of three (3) weeks per year for the first (8) years of service, and
sick time.
Retirement: Ohio Public Employees Retirement System (OPERS) with
14% annual employer contribution and Deferred Compensation
Plans.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to
satisfactorily perform each essential duty listed below. Reasonable
accommodations will be made for disabled persons covered by the
Americans with Disabilities Act, in accordance with its
requirements.
The Cuyahoga County Court of Common Pleas Juvenile Division
operates a number of branch offices which requires Administrative
Assistant 1 to greet clients, staff, answer phones, transcribe
dictations, and other job duties as described below.
Types all Probation Department documents such as dictations, Court
reports, correspondence, etc., prepared by Probation staff and
supervisor.
Performs clerical duties in assigned office including, but not
limited to, receiving, sorting and distributing mail; maintaining
and organizing office supplies; filing; copying.
Organizes and assembles all transcribed material including
maintaining a detailed log of all Probation Officer dictations and
summarizing monthly the compliance rate of all staff.
Receives and greets youth and/or family or other individuals in
waiting room or office. Manages telephone calls and responds
accordingly, which includes providing requested information, taking
messages, etc.
Serves as a substitute or replacement as required and/or assist
other Administrative Assistants from other branch offices as called
upon to type, complete reports, file, sort, copy, complete special
projects, take messages.
Performs other duties/assignments as directed.
Supervisory Responsibilities
Has no direct supervisory responsibility for staff members.
Equipment Operated
Standard office equipment and office technology such as copy
machines, personal computers and telephones.
Confidential Data
All court-related information regarding hearings, etc. that the
employee may come in contact with by working in the facility.
Working Conditions
Works in a general office setting with moderate noise levels.
Must be flexible in work location and willing to provide services
to more than one Probation unit.
Usual Physical Demands
While performing the duties of this job, the employee is required
to sit, to speak clearly, and to hear. The employee must
occasionally lift and/or move up to 10 pounds.
Knowledge, Qualifications, Skills, and Abilities
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required.
Ability to type 35 wpm on automated system, use proper grammar and
spelling, and organize work assignments to complete work in a
timely manner. Able to establish and maintain work relationships,
communicate in a pleasant and cordial manner, greet the public and
properly answer telephones, respond to supervision, follow
directions and maintain confidentiality. Some analytical ability
required to gather, sort, tabulate and summarize reports in
relation to staff performance. Ability to perform various clerical
functions. Must be alert, able to handle stressful situations and
use good judgment in notifying appropriate individuals to deal with
problem situations in the office. Should be work oriented,
responsible, mature, dependable, and able to function
independently.
Education and/or Experience
Minimum requirement of High School Diploma or equivalent.
AND
Three (3) years' prior work experience in a clerical or secretarial
position. Reception background helpful, but not necessary.
Licensure or Certification Requirements
None
Court Expectations of Employee
In accomplishing the responsibilities of this position, the Court
expects that the employee will adhere to the mission and values of
the Court as well as all Court policies and procedures. In
addition, while carrying out the duties of this position, the
employee is expected to model high ethical conduct on and off the
job, and exhibit a professional and respectful demeanor with all
Court employees.
Court Mission Statement
To administer justice, rehabilitate juveniles, support and
strengthen families, and promote public safety.
Application Procedure
Current Cuyahoga County Court of Common Pleas Juvenile Division
Employees:
EEO/ADA/SMOKE-DRUG FREE ENVIRONMENT
Ohio Relay Service 1-800-750-0750
Keywords: Cuyahoga County Juvenile Court, Cleveland , Administrative Assistant 1, Administration, Clerical , Cleveland, Ohio
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