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Executive Administrative Assistant

Company: Rohrer Corporation
Location: Wadsworth
Posted on: March 29, 2020

Job Description:

717 Seville RoadWadsworth, Ohio 44281OBJECTIVE OF THIS POSITION----------------------The Executive Assistant provides high level, proactive administrative support to the President/CEO, and other C-suite personnel. Serves as a critical resource for project management for the CEO in both professional and personal scope. This role sets the tone and atmosphere of the President/CEO's office by serving as an extension of the CEO throughout the organization.----------------------The Executive Assistant maintains a professional & collaborative office environment.--Using outstanding judgement this person will demonstrate the ability to function independently while considering all the varied aspects of situations requiring confident decision-making, taking into account and responding to various priorities while working with minimal supervision.--Discretion and tact are essential to be able to handle sensitive and confidential information.--This role will be required to work well under pressure - tight deadlines, anticipated schedule demands, coordinating changes with little advanced notice, etc.----------------------This person will also provide support through the planning and execution of various meetings, special events and high level visits and respond timely to required follow-up action items. --ESSENTIAL JOB TASKS - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ------------------Provides high-level administrative support and assistance to the CEO and/or other assigned executives.----------------Manages, edits and conducts analyses of data to very detailed levels using Excel.----------------Plans & prepares for meetings and special event such as the Board of Directors' meetings, customer and vendor visits.----------------Provides travel arrangement support for the Executive team including logistics & monitoring.----------------Drafts correspondence & replies as appropriate to phone, paper or electronic messages on CEO's behalf.----------------Manages incoming communication on behalf of the CEO, reviews content, determines importance and summarizes and/or distributes contents to appropriate staff.----------------Prepares and provides supporting materials for meetings, such as special events and visits.----------------Manages complex schedules & assists CEO in scheduling and keeping appointments.----------------Provides confidential liaison to others on executive team.----------------Maintains company's permanent documents in both paper & electronic versions (contracts, agreements, SLAs, MSAs, etc.).----------------Supports CFO in managing administrative functions to include company fleet management, corporate insurance, & real estate activities. ----------------Performs additional duties as assigned by executives. ----------------Performs other duties as assigned.QUALIFICATIONS AND EDUCATION REQUIREMENTS----------------Presents with a service focus----------------High school diploma required.--Bachelor degree in Business Administration or related field preferred.----------------Minimum (5) five years' experience in a similar role supporting executives. --KNOWLEDGE, SKILLS, AND ABILITIES------------------Extremely proficient with MS Office Suite to include Outlook, Word & Powepoint, Excel, Adobe & Visio.----------------Demonstrated ability to manage complex schedules----------------Demonstrated knowledge of travel & event management. ----------------Demonstrated ability to handle multiple assignments & respond quickly to changing business needs & priorities.----------------Excellent verbal and written communication skills----------------Excellent organizational skills with a proven ability to meet deadlines----------------Ability to function well in a high-paced environment.----------------Ability to multi-task----------------Supports the culture of corporate social responsibility.

Keywords: Rohrer Corporation, Cleveland , Executive Administrative Assistant, Administration, Clerical , Wadsworth, Ohio

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