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Office Coordinator

Company: Nexus Engineering Group
Location: Cleveland
Posted on: January 17, 2020

Job Description:

Job Description:Nexus Engineering Group is seeking an Office Coordinator to join our Operations team based in our Cleveland, OH office. The Office Coordinator will take ownership over a range of office management functions and provide support to our headquarters in Cleveland.-- Our ideal candidate will have a can-do attitude and serve as a tactical resource for all employees of the firm, both internal and externally facing. This role requires a high degree of initiative, personal resilience, attention to detail, some creative problem-solving, and a concierge-like approach to supporting our internal staff and external visitors. Responsibilities:

Assume ownership for the look, feel, and experience of staff and visitors of Nexus Engineering Group.
Serve as primary point of contact with building management; liaise with property manager, security staff, initiate and track facilities requests for the office suite.Ensure professional and orderly appearance of all public spaces; maintain kitchen areas, work rooms, etc. Staff receptionist desk, establishing a warm and welcoming atmosphere for visitors to Nexus Engineering Group; ensure phone coverage and responsiveness to inquiries, collect daily mail and manage office shipping.Manage procurement of office supplies and services (coordinate office maintenance, , copiers, etc.), maintain quality supplies and cost effectiveness; monitor supplies on-hand against projected activities; ensure adequacy and functionality of office equipment Restocking of kitchen and office supplies.Serve as day to day point of contact for facilities initiatives and office moves.Schedule meetings when requested.Additional responsibility is to order food for, set up, and clean up after catered lunches and set up/clean-up for office events.Handling incoming shipments/deliveries and putting items away.Responsible for keeping all storage closets and shared office spaces organized and stocked.Make travel arrangements for Nexus employees as neededUpdate seating charts and phone lists of Nexus employees.Provide miscellaneous office support, including typing, printing, and proofreading.Enter data into various office systems and flowcharts.Distributing office communications and reminders.Handling general support to and inquiries from Nexus staff. Occasionally may be asked to run company errands and will be reimbursed for mileage.What it takes to be successful:
Customer service experience a plus Must have strong verbal and written communication skills Exceptional organizational and multitasking skills Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathyStrong technical aptitude, including the ability to learn (and teach) use of company technology and strong proficiency in office technology applications (spreadsheet manipulation, presentations, basic graphics) Patience when dealing with employees, vendors and customersTake notes at meetings and conference calls as requested, and ensure follow-up items are handled and/or communicated to the appropriate parties Other duties as assigned Must be able to lift-up to 20-lbs --Experience: 2 -5 years relevant work experience Education: High School Diploma RequiredOne-year certificate from college or technical school preferredTwo (2) to six (6) years plus related experience or equivalent combination of education and experience.Nexus Engineering Group LLC, headquartered in Cleveland with offices in Toledo and Houston, is a full-service, independent engineering firm focused on supporting clients' specific project goals from concept to startup. With more than a dozen years of proven engineering and design successes, Nexus is the preferred engineering firm of choice when seeking integrity and expertise in the refining, petroleum midstream, chemical, manufacturing and utilities industries.Nexus is made up of more than 120 professionals experienced in process, instrumentation and controls, structural, electrical, mechanical, and piping engineering and design. Our teams have the talent to tackle all sizes of projects for local and international clients seeking to design, build, and construct highly technical and functional facilities.

Keywords: Nexus Engineering Group, Cleveland , Office Coordinator, Administration, Clerical , Cleveland, Ohio

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