Accounting Administrative Assistant
Company: Cleveland Diagnostics Inc.
Location: Cleveland
Posted on: May 4, 2024
Job Description:
Our team is growing, and we currently have an immediate opening
for an Accounting Administrative Assistant
Title: Accounting Administrative Assistant
Location: Onsite-Cleveland office
Job Overview
The Accounting Administrative Assistant will support the daily
functions of the Accounting and Finance department with accuracy, a
high attention to detail, and will adhere to the highest standards
of ethical and professional behavior. Plays an integral part in
ensuring office operations run smoothly. Supports multiple business
activities by providing confidential administrative and accounting
support to various persons and groups. Responsible for managing the
flow of the office creating processes and systems to enhance
company operations.
Essential Duties and Responsibilities
- Support Accounting/Finance Department to include purchasing,
accounts payable and receivable functions, audit inquiries, credit
card reconciliation, and other accounting tasks as needed.
- Captures and creates purchasing/receiving and accounts payable
supporting documentation for transactions and uploads them into the
accounting system accurately and efficiently.
- Create purchase orders in the accounting system with from
purchase requisitions from various departments. Places purchase
orders with vendors to support operations and lab
functions.
- Manages the company credit card monthly reconciliation by
gathering receipts from company card users and prepares the
document package and schedule to post to the accounting system with
high attention to detail.
- Collect, sort, distribute and prepare mail, messages, and
courier deliveries
- Manage FedEx shipments for both on-site and remote staff
members
- Provide general administrative support to various departments
such as proof reading, formatting, and editing documents, copying,
filing, emailing, faxing, gathering signatures, etc. as
needed
- Provide full on-site administrative support to remote staff
members
- Order and replenish office and kitchen supplies inventory as
needed
- Maintain office and conference room calendars, coordinate
meetings
- Organize and manage the general office including the reception
area, conference room, kitchen, common areas and storage
space
- Greet persons entering the establishment, determine the nature
and purpose of their visit, and direct or escort them to specific
destination
- Ability to perform assigned duties under frequent time
pressures in an interruptive environment with changing
priorities
- Perform other duties and responsibilities as assigned
Qualifications/Requirements
- Associate degree in accounting is preferred
- Minimum 3 years accounting and office administrative experience
(required)
- Strong understanding of accounting principles and office
management systems and procedure.
- Proven track record of maintaining and protecting confidential
and sensitive information ensuring adherence to Company policies
and procedures.
- Demonstrate high proficiency in Microsoft Office products
including Word, Excel, and PowerPoint
- Problem-solving and basic troubleshooting skills
- Keen attention to detail
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Excellent interpersonal skills and professional
etiquette
- Maintain a prompt and reliable work schedule
- Ability to work well with all levels of internal staff as well
as outside clients, consultants, etc.
Physical Requirements/ Working Conditions/Equipment Used:
- Ability to sit and/or stand and operate a computer with ability
to multitask across many software communication and data entry
programs while operating and communicating through telephone device
for several hours a day. Ability to lift up to 50 pounds.
- Offices reachable by elevator but should be able to climb
stairs in case elevator out
- General office noise and HVAC
- May be exposed to hazardous chemicals, biohazards,
etc.
- Other Requirements
- This may be a hybrid position
- COVID-19 vaccination is highly recommended
Cleveland Diagnostics, Inc., is developing highly efficacious,
lab-friendly, affordable diagnostics tests using proprietary
technology to improve cancer diagnostics. Its portfolio of
non-invasive diagnostics will be expanding from prostate cancer to
breast cancer and lung cancer. We pride ourselves in fostering a
family-focused, friendly, and flexible organization that places our
employee's well-being and happiness as the primary reason for our
success. Are you interested in building your career with a team of
industry professionals while making a lasting impact to the lives
of millions of people? Bring your talents to Cleveland
Diagnostics.
Cleveland Diagnostics offers an extremely robust benefits package
which includes:
- 100% Employer-paid medical for single coverage effective on
your date of hire and 50% employer-paid medical for
spouse/dependent coverage
- 100% Employer-paid Dental & Vision for entire family
- No cost for employee coverage for Group Term Life, Short & Long
Term Disability
- 4% retirement contribution Employer match
- Incentive Performance Plan & Stock Option Program & Commission
(Sales Account Execs)
- Paid Family Leave Program
- Generous PTO plan & holiday program
- Flexible work schedule & lucrative employee referral
program
- Salary range may vary by work state/geographical
region/territory
- Easy to get to office location with newly built-out office
space
- Free coffee, snacks and other goodies all day long
Cleveland Diagnostics is an equal opportunity employer and is
committed to providing a workplace free from harassment and
discrimination. We celebrate the unique differences of our
employees because that is what drives curiosity, innovation, and
the success of our business. EEO is the Law. Applicants can learn
more about the company's status as an equal opportunity employer by
viewing the federal EEO is the Law poster on our careers page.
Accommodations are available for applicants with disabilities.
PI9358995cbe4a-31181-34397230
Keywords: Cleveland Diagnostics Inc., Cleveland , Accounting Administrative Assistant, Other , Cleveland, Ohio
Didn't find what you're looking for? Search again!
Loading more jobs...